Please welcome our guest writer, Lloyd Burrell who has a website offering Office Desk Reviews. I am sure you will consider his methods in going green in the office.
Go Paperless In Your Office And Help Save The Environment
Have you stumbled through a few piles of paper in your office and wondered where they came from? Not from an alternative universe, that’s for certain. Lists, receipts, bills and catalogs can take over our lives — if we let them. Don’t let that happen to you, because it’s depressing. Really, depressing — and it can be dangerous, as well, a fire hazard. What’s the point in having a swishy Techni Mobili computer desk if you can’t even see it?
Work on the paperwork which you still need, a few minutes a day or week, and try and reduce or eliminate the inflow of most of it, for the future. Get rid of this menace and get yourself more time. Being organized and less cluttered makes a person feel much better, and it saves on stress as well. If we all strive to reduce, recycle and reuse, then we’ll breathe easier and our planet will thank us.
We’ve been using the six tips below for quite a while, while trying as best we can to reduce our carbon footprint. Perhaps they will help you, as well.
1) Make friends with your recycle bin or bins. They are the main components of becoming both paperless, and greener. Recycle your catalogs after cutting off the mailing label, chuck envelopes in there after receiving mail, and put your morning newspaper in the correct bin as soon as you’re finished lining the canary’s cage with it, or using it for other meaningful purposes. If you need a pile or two for paper mache, then that’s a good way to recycle too.
2) Sort receipts into piles, but reduce your need for receipts in general, or ask for paperless ones online. Sort receipts weekly and determine which ones you need for taxes and various other things like store returns or such. Before you get a receipt at the store, and if you won’t be needing it, ask the cashier not to give you one. Enter any saved receipts or file where necessary, once weekly. Scan others and recycle those, making sure they’ve been shredded if you have to.
3) A few heavy-duty shredders can even rip up credit cards. This is also good for impulse buying but make sure you do want to be rid of the card. Shred any junk mail that contains offers of free credit cards, as identity thieves will sometimes grab these from garbage cans. Anything you shred takes up less space than simply putting it straight into the recycle can. Shredded paper can be recycled as well, of course.
4) Reduce the junk mail and catalogs you receive, or eliminate them entirely. People can opt out from these offers, or even unwanted telemarketing phone calls (another form of pollution) by various means, and these differ according to which country you are in. In six months you should only be receiving the catalogs and other mail you want to get. Keep your eyes peeled though, because sometimes the amount of junk mail starts to creep up again.
5) Request online statements and such from your bank or credit card company. This saves a ton of paper waste and costs every year. Have everything emailed to you or available online. By the way, never respond or click on an email sent to you asking for any passwords. Go directly to the site and make sure it is secure, before checking on something that may be awry or out of whack.
6) Pay your bills online and get your money deposited online. Just be aware of transactions, like in our tip above, about “phishy” emails and offers and such. I make a habit of never clicking on an email even to open it, if the sender is unknown to me or I haven’t solicited a piece of info. To keep your paperless world secure, keep your anti-virus software up to date every few days.
You’ll be able to rid yourself of at least 75% of home office paper clutter if you follow these 6 simple steps and in so doing you’ll be doing both yourself and the environment a big favor. It’ll take a few weeks, but persevere. The stress and feeling of confinement will ease up. Even if you only have a small home desk, it will seem so much bigger if it’s not covered in a sea of paper.